Privacy Policy

Privacy Policy
Last Updated: June 11, 2026

Excel and Ready Community Program (“ERCP,” “Organization,” “we,” “our,” or “us”) respects your privacy. This Privacy Policy explains how we may collect, use, share, retain, and protect information when you visit our website located at www.excelandready.org (the “Site”), contact us, complete a form, make a donation, register interest in a program, volunteer, partner with us, attend an event, or otherwise interact with ERCP online or through our programs, events, and activities.

ERCP is a nonprofit organization dedicated to supporting students through academic programming, creative and cultural enrichment, mentorship, leadership development, and year-round learning opportunities.

By using this Site or providing information to ERCP, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with this Privacy Policy, please do not use this Site.

1. Information We May Collect

We may collect information that you voluntarily provide to us, including:

  • Name;

  • Email address;

  • Phone number;

  • Mailing address;

  • Parent or guardian contact information;

  • Student name, age, grade level, school, program interest, or related participation information, when submitted by a parent or guardian;

  • Donation amount, donation frequency, designation preferences, and related donor information;

  • Volunteer application information, skills, interests, availability, emergency contact information, and participation records;

  • Event, workshop, or program registration information, including accessibility needs, dietary restrictions, emergency contacts, or other event-specific information;

  • Communication preferences, including newsletter subscriptions and fundraising communication preferences;

  • Messages, questions, testimonials, feedback, survey responses, photographs, stories, or other content you submit to us;

  • Employment or contractor application information, if applicable, including resumes, references, and related application materials; and

  • Any other information you choose to provide.

We may also collect limited technical and usage information automatically when you visit the Site, including:

  • IP address;

  • Browser type and version;

  • Operating system;

  • Device type and identifiers;

  • Pages visited;

  • Time and date of visits;

  • Time spent on pages;

  • Links clicked;

  • Referring website addresses;

  • Approximate location data; and

  • General website usage information.

We may receive information from third parties, including donation or payment processors, social media platforms, partner organizations, analytics providers, and publicly available sources.

2. Cookies and Website Analytics

Our Site may use cookies, web beacons, analytics tools, and similar technologies to help the Site function, understand visitor activity, improve performance, support analytics, and enhance user experience.

Cookies may include:

  • Strictly necessary cookies that help the Site function;

  • Analytics cookies that help us understand how visitors use the Site;

  • Functional cookies that remember preferences or improve user experience; and

  • Marketing or communication-related cookies, if used, to help measure outreach or campaign effectiveness.

Most browsers accept cookies automatically. You can adjust your browser settings to refuse or limit cookies. However, some parts of the Site may not function properly if cookies are disabled.

Our Site does not currently respond to “Do Not Track” signals transmitted by web browsers.

3. How We Use Information

ERCP may use the information we collect to:

  • Respond to inquiries, messages, and requests;

  • Share information about programs, enrollment, events, workshops, volunteer opportunities, and community opportunities;

  • Communicate with parents, guardians, donors, volunteers, partners, program participants, and community members;

  • Register participants for events, programs, and activities;

  • Administer programs and support student participation;

  • Coordinate volunteer applications, screening, scheduling, and participation;

  • Process donations or payments through third-party payment processors;

  • Provide donation acknowledgments, receipts, and donor communications;

  • Maintain donor, volunteer, partner, program, event, and organizational records;

  • Send newsletters, updates, event invitations, fundraising appeals, donor acknowledgments, and other communications;

  • Understand donor preferences, giving patterns, and community interests;

  • Improve our Site, communications, programs, services, fundraising, and outreach;

  • Evaluate program effectiveness and community impact;

  • Support fundraising, grant writing, reporting, research, and public impact communications;

  • Process employment or contractor applications, if applicable;

  • Comply with legal, tax, financial, and recordkeeping obligations;

  • Enforce our terms, policies, and organizational rights; and

  • Protect the safety, rights, security, and integrity of ERCP, the Site, students, families, staff, volunteers, donors, partners, and the public.

4. Donations and Payment Processing

Donations are processed through third-party payment processors. ERCP does not store full credit card numbers or complete payment account information on this Site.

Payment processors may collect and process payment information according to their own terms and privacy policies. We encourage you to review the privacy policy and terms of any third-party payment platform used to complete a transaction.

ERCP may receive limited transaction information, such as donor name, contact information, donation amount, donation date, donation frequency, designation preferences, and confirmation details for donor acknowledgment, recordkeeping, reporting, fundraising, and organizational purposes.

5. Donor Privacy

ERCP respects donor privacy and collects donor information only as reasonably necessary to process donations, provide receipts, acknowledge contributions, maintain donor relationships, support fundraising, and comply with legal, tax, financial, and recordkeeping obligations.

Unless you request otherwise, ERCP may recognize donors in annual reports, donor lists, donor honor rolls, on our Site, or in other public materials. If you wish to remain anonymous, please contact us at excelreadycp@gmail.com.

ERCP does not sell, rent, or trade donor lists with other organizations.

Donors may contact ERCP to request updates to their donor information, request removal from mailing lists, or request anonymity in donor recognition materials, subject to legal, tax, financial, and recordkeeping requirements.

6. Children’s Privacy and Youth Program Information

This Site is intended primarily for adults, including parents, guardians, donors, volunteers, and community partners.

Children should not submit personal information through this Site without parent or guardian consent. Our Site is not directed to children under the age of thirteen (13), and we do not knowingly collect personal information directly from children under 13 through the Site.

Any forms requesting information about a student or minor should be completed by a parent or legal guardian.

When ERCP offers programs, events, or services for minors, we may collect information about minors from parents or guardians, or with appropriate parent or guardian consent, only as reasonably necessary for program administration, safety, communication, reporting, and participation.

We take additional care with information related to minors, including limiting collection to what is reasonably necessary, limiting access to those who need the information for program or organizational purposes, and maintaining reasonable safeguards.

If we learn that we have collected personal information directly from a child without appropriate parent or guardian consent, we will take reasonable steps to delete that information.

Parents or guardians may contact us at [Insert Contact Email] to request review, correction, or deletion of a child’s information, subject to legal, safety, program, and recordkeeping requirements.

7. Volunteer, Member, Event, and Program Participant Information

ERCP may collect information from volunteers, members, event attendees, and program participants to coordinate activities, communicate opportunities, ensure safety, manage participation, and recognize contributions.

This information may include contact details, skills and interests, availability, emergency contacts, participation records, event registration information, accessibility needs, dietary restrictions, and related program or event information.

Depending on the nature of volunteer activities, ERCP may conduct background checks or screenings as permitted by law and with appropriate consent.

8. Photos, Stories, Testimonials, and User Submissions

ERCP may share photos, stories, testimonials, quotes, program highlights, and community impact examples on our Site, social media, reports, newsletters, fundraising materials, and other communications.

We make reasonable efforts to obtain appropriate permission before publishing identifiable images, names, quotes, stories, or testimonials involving students, families, volunteers, staff, donors, partners, or community members.

If you submit content to ERCP, including photos, stories, testimonials, comments, messages, survey responses, or other materials, we may use that content in connection with ERCP’s mission, programs, communications, reporting, promotional materials, fundraising, and community engagement, unless otherwise agreed in writing.

If you have a concern about a photo, quote, story, name, or identifying information appearing in ERCP materials, please contact us at excelreadycp@gmail.com.

9. How We Share Information

ERCP does not sell personal information.

We may share information when reasonably necessary, including with:

  • Website hosting providers;

  • Donation or payment processors;

  • Email communication platforms;

  • Online form providers;

  • Donor, volunteer, event, or program administration tools;

  • Analytics and website performance tools;

  • Database, donor management, or constituent management providers;

  • Event registration or event management platforms;

  • Partner organizations when we jointly sponsor programs, events, fundraising campaigns, or community initiatives, and only as reasonably necessary for those collaborative purposes;

  • Professional advisors, such as accountants, auditors, attorneys, consultants, insurance providers, or other advisors;

  • Service providers who help us operate our organization, Site, programs, events, communications, and fundraising activities;

  • Legal authorities, regulators, or other parties if required by law, regulation, legal process, or governmental request;

  • Other parties when necessary to protect rights, safety, security, investigate fraud, enforce policies, or protect organizational integrity; and

  • Other parties with your consent.

We may also share general, aggregated, de-identified, or non-identifying information for reporting, research, fundraising, grant writing, donor communications, marketing, analytics, public communications, and community impact purposes.

10. Trusted Service Providers

We may use trusted service providers to help operate our Site, process donations, manage communications, host online forms, provide analytics, administer programs, manage donors, maintain records, coordinate events, and support organizational operations.

These providers may assist with services such as website hosting, payment processing, email communications, donor management, form submissions, data storage, analytics, event registration, and program administration.

We share information with these providers only as reasonably necessary for them to perform services on ERCP’s behalf. These providers may have their own privacy policies and terms governing their services.

11. Third-Party Websites, Platforms, and Social Media

Our Site may link to third-party websites, social media platforms, payment processors, partner organizations, or outside resources.

ERCP is not responsible for the privacy practices, content, security, or policies of third-party websites or services. This Privacy Policy does not apply to third-party websites, platforms, or services.

We encourage you to review the privacy policies and terms of any third-party websites, social media platforms, payment processors, or services you visit or use.

12. Data Security

We take reasonable administrative, technical, physical, and organizational steps to protect the information we collect from unauthorized access, misuse, loss, disclosure, alteration, or destruction.

These safeguards may include secure transmission methods, access controls, authentication requirements, staff or volunteer guidance, payment security through third-party processors, and reasonable technology safeguards.

Payment information is processed by third-party payment processors using their own security measures. ERCP does not store complete credit card information on this Site.

However, no website, online form, email system, payment system, or electronic storage method is completely secure. We cannot guarantee absolute security of information transmitted online. You provide information at your own risk.

If a data breach occurs that compromises personal information, ERCP will notify affected individuals as required by applicable law.

13. Data Retention

We retain personal information only as long as reasonably necessary for the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.

Retention periods vary depending on the type of information and purpose, including:

  • Donor information may be retained as needed to maintain donor relationships, comply with tax and financial reporting requirements, and maintain fundraising records;

  • Volunteer information may be retained for the duration of the volunteer relationship and for a reasonable period afterward;

  • Event and program information may be retained for the duration of the event or program and as long as necessary for follow-up, evaluation, reporting, safety, and organizational purposes;

  • Employment or contractor application information may be retained as needed for hiring, compliance, and administrative purposes;

  • Website usage information may be retained for analytics, security, operational, or legal purposes; and

  • Certain records may be retained for longer periods when required or permitted by law, accounting standards, grant requirements, insurance obligations, or organizational recordkeeping needs.

When information is no longer needed, ERCP will dispose of it in a reasonably secure manner.

14. Your Rights and Choices

You may contact us to request that we review, update, correct, or delete certain personal information, subject to legal, tax, financial, program, safety, administrative, or recordkeeping requirements.

You may opt out of non-essential email communications by using the unsubscribe link provided in an email or by contacting us directly at excelreadycp@gmail.com.

Please note that even if you opt out of promotional or general update communications, we may still send administrative, transactional, donation-related, safety-related, event-related, or program-related messages when necessary.

Parents or legal guardians may contact us regarding personal information submitted about a child.

You may also manage cookies through your browser settings as described above.

15. California Privacy Rights

If you are a California resident, you may have additional privacy rights under applicable California privacy laws, including the right to know what personal information is collected, used, disclosed, or sold; the right to request deletion of personal information; the right to opt out of the sale of personal information; and the right not to be discriminated against for exercising privacy rights.

ERCP does not sell personal information.

To exercise any applicable California privacy rights, please contact us at excelreadycp@gmail.com. We may need to verify your identity before responding to your request.

16. International Users

ERCP is based in Rhode Island, United States. If you access the Site or provide information to ERCP from outside the United States, your information may be transferred to, stored, and processed in the United States, where privacy and data protection laws may differ from those in your location.

By using the Site or providing information to ERCP, you consent to the transfer, storage, and processing of your information in the United States.

17. Accessibility Requests

If you need this Privacy Policy or any privacy-related information in an alternative format, or if you experience difficulty accessing any part of this Site, please contact us at excelreadycp@gmail.com and we will make reasonable efforts to assist you.

18. Updates to This Privacy Policy

ERCP may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, technology, or operations.

Any updates will be posted on this page with a revised “Last Updated” date.

If we make material changes to how we collect, use, or share information, we may provide notice by posting a prominent notice on our Site or by sending an email to the address you have provided, when appropriate.

Your continued use of the Site after updates are posted means you accept the updated Privacy Policy.

19. Contact Us

If you have questions about this Privacy Policy or would like to make a privacy-related request, please contact us at:

Excel and Ready Community Program
excelreadycp@gmail.com